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Streamlining Your Calendar

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As busy business owners, we have a lot on our plates. Team meetings, client care, financial and legal meetings, administrative oversight, and so much more. It’s far too easy for all of this to get out of hand if your calendar isn’t managed well!

A streamlined calendar can be your number one business tool. It will keep you on track and make sure you don’t miss essential meetings, but it also does a lot more. Your calendar is your top tool for productivity, profitability, and sanity!

The Importance of a Streamlined Calendar

Your calendar is your lifeline – it is what keeps you on track. Therefore, it needs to be streamlined and well-managed!

Whether you use a wall calendar, a paper planner, or an online calendar app (such as Outlook or Google Calendar), it needs to be something you can look at quickly and know what your day and week will look like. This not only prevents you double booking or missing a meeting; it also gives you a way to stay productive and accountable to your commitments.

One other benefit of a streamlined calendar is that it’s easy to manage! You and your executive assistant can easily stay on track, mitigating the chance of anything falling through the cracks.

There are several different ways to streamline your calendar. Some business owners prefer to color-code their calendar entries, while others like to block sections of their day or week for various purposes. Use whichever method works best for you!

Your Calendar as a Growth Tool

Time management is an essential part of business growth, and your calendar is the best tool to use!

As your business grows, your schedule will inevitably get busier. Of course, some of these tasks can be delegated to team members, but some of them still need your oversight and direction. Your calendar is the perfect place to keep all of these tasks straight.

It also serves as a visual guide that can help you gauge when it is time to grow your team. When your calendar gets overwhelmed with things that you don’t actually need to focus on, it is time to look at your team delegation and consider growing your team.

Focusing on What Matters

Lastly, your calendar is the perfect way to focus on what truly matters. As a business owner, it is common to get “stuck in the weeds” and let your focus be drawn in too many directions. This is something that many owners deal with, but your calendar can help keep you on track.

You only have 24 hours in a day, and only a portion of those should be devoted to your business. As team members, clients, and vendors come to you with things, it may seem easy to say “yes” and go on. However, this will soon result in overwhelm and burnout.

Instead, consult your calendar. Is there time available you can devote? Is it a task you actually need to handle?

If the answer to either (or both) of these questions is “no,” delegate the task and go on with your day.

This may seem difficult at first, but as it becomes more of a habit, you will value the freedom that comes with it. You don’t need to be a slave to your business any longer!

Time for You

Your calendar can also help you keep your sanity and celebrate your wins!

Chances are, you did not start your business simply so that you can work 14 hours each day and never have any time for yourself. But is that what you find yourself doing?

To prevent this, schedule in your business hours – and stick to them. Allow yourself time to spend with family and friends, time to relax, and time to enjoy the things you truly enjoy doing.

You are the leader of your business, but you do not need to be involved with it 24/7. That’s why you have a team and systems – so that you can take some time to celebrate your growth and enjoy your life!

Kristen David, a former trial lawyer and partner who went from working 85 hours a week and taking home way too little money in her law firm, built it up to a million-dollar-plus business, then sold her shares and pivoted into a business coach guru. She is now an international speaker, bestselling author, and operates a successful business, empowering business owners to build thriving, profitable businesses that are self-managed with systems. She helps busy business owners build those systems by implementing policies and procedures the Fast Track Way.

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